Appointing IS Administrator Positions

The ACRL Instruction Section (IS) has six administrator positions: 2 Newsletter Editors, 2 Web Site Administrators, 1 Publication Editor, and 1 Social Media Coordinator. All positions are voluntary, unpaid appointments. Descriptions for IS Administrator positions reside on the Instruction Section web site year-round.

This page summarizes the appointment terms and selection process for these positions.

Appointment Terms

The appointment term for all administrator positions is three years, beginning immediately after Annual Conference and terminating after Annual Conference three years later (unless otherwise stated). Appointment years are staggered. When possible, the Web Site Administrator and Social Media Coordinator positions are appointed on odd-numbered years, and the Newsletter Editor and Publication Editor positions are appointed on even-numbered years.

Appointees must:

  • Be a personal member of ALA.
  • Be a personal member of ACRL and IS.
  • Be able to fulfill the duties of the position during the term of service.

Appointees may serve no more than two consecutive terms (at a maximum of five years) and usually only serve in one IS administrator position at a time. By virtue of their positions, administrator appointees also become members of the IS Communication Committee.

In the case of a resignation, the Communication Committee will solicit volunteers from within the committee, with the approval of the IS Executive Committee. If no volunteer steps forward, the Section Vice-Chair will post the position with the term ending on the usual cycle (i.e. if one year remains in the service period, then posted position is for one year). In the case that the resignation is effective immediately, the Section Vice-Chair will assign someone from the committee to handle position responsibilities in the interim period.

Selection Process

The Section Vice-Chair in partnership with the Chair and Vice-Chair of the Communication Committee leads the selection process for the IS Administrator positions during ACRL’s annual committee appointment cycle.

The Section Vice-Chair handles all formal correspondence with applicants including receipt of committee volunteer forms, position offers, and notifications of appointment and non-appointment. The Section Vice-Chair also maintains close contact with the IS Executive Committee throughout the appointment process.

Upon conferring with the Chair of the Communication Committee and the IS Executive Committee during the annual appointment cycle, the Section Vice-Chair may choose to extend an incumbent’s service period to a second two-year term provided that the incumbent has performed well in their position and wishes to continue in their role.

If an incumbent’s term is not extended, the Section Vice-Chair follows the annual appointment process beginning in January to allow time to review the current position descriptions and seek approval from the IS Executive Committee if revisions are needed.

Annual Appointment Process

Following closure of the annual ACRL committee volunteer form on February 28, names of all volunteer applicants who indicate interest in serving on the IS Communication Committee are forwarded by the Section Vice-Chair to the Chair and Vice-Chair of the Communication Committee. In lieu of a formal application process to ensure equitable access to serving in IS Administrator roles, all interested volunteer applicants receive a link to a survey to indicate both interest and professional strengths applicable to the available IS Administrator roles.

The Chair and Vice-Chair of the Communication Committee review survey responses and make recommendations for individuals to serve in IS Administrator roles to the Section Vice-Chair for appointment in collaboration with the IS Executive Committee. The Section Vice-Chair offers the positions to the selected individuals, and upon acceptance of the offers, sends out official ACRL appointment notifications. Once confirmed, the Vice-Chair sends notifications of non-appointment to the other volunteer applicants.

Timeline at a Glance

When Task
December 1
  • ACRL committee volunteer form opens.
January & February
  • Section Vice-Chair identifies IS Administrator positions due for appointment in the coming year.
  • Section Vice-Chair reviews the current position descriptions together with the Communication Committee and seeks approval from the IS Executive Committee if revisions are needed.
  • Section Vice-Chair confers with Chair of Communication Committee and IS Executive Committee in order to choose whether to offer to extend any incumbents’ service period to a second term.
February 28
  • ACRL committee volunteer form closes.
March & April
  • Section Vice-Chair sends Chair and Vice-Chair of Communication Committee list of all volunteer applicants interested in serving on the Communication Committee.
  • The Chair of the Communication Committee sends volunteer applicants survey to indicate both interest and professional strengths applicable to the available IS Administrator roles.
  • The Chair and Vice-Chair of the Communication Committee review survey responses and recommend individuals to Section Vice-Chair.
  • Upon IS Executive Committee approval, the Section Vice-Chair notifies the Chair and Vice-Chair of the Communication Committee of its choice.
  • The Section Vice-Chair offers the positions to the selected volunteer applicants.
  • Upon acceptance of the offers, the IS Vice-Chair sends out official ACRL appointment notifications.
  • Once confirmed, the Vice-Chair sends notifications of non-appointment to the other volunteer applicants.

Revisions approved by the ACRL IS Executive Committee February 2024.